Terms and Conditions

RAF Stories Terms & Conditions

By submitting material to the RAF Stories project, you consent to it being included as part of the RAFStories.org.

What You can use our Website for

You can use the RAFStories.org website to: search records, upload content, download and print content, and to share content via social media, various Websites and other platforms (owned by RAFM or third parties as appropriate).

Registering and personal data

You have to register with our Website to use some features of the Website. You must be aged 13 years or over to register. You must keep Your personal information accurate and up to date, especially Your email address. Your registration details are always kept private and You choose what information You share publicly on Your profile.

Contributing content to the Website

The RAFStories.org website allows You to add and create new ‘Content’ (including, but not limited to: literary and artistic works such as video, audio, text and images, facts and images may be incorporated into entries, sound recordings, broadcasts, typographic arrangements, films, musical works, dramatic works, data, databases and source code) to the RAFStories.org website entries (the “Entry”) using information You find on the RAFStories.org website and elsewhere. This can be achieved using the RAF Stories mobile app.

You can also add to any Entry using information You find on the RAFStories.org website and may also be able to add information from other third party Websites as well as other sources. You should always obtain consent from any living individuals if You wish to include personal information. You may publish names and dates of birth without consent where this information comes from a legally permitted, publicly available source.

Viewing, sharing and contributing content is easy to do and is the main purpose of the RAFStories.org website. However You should be aware that any third party Websites You link to will have their own terms and conditions/privacy policy and You should read these carefully. RAFM shall have no responsibility or liability for the content or activities of any other Websites which You may choose to link with.

By submitting material to the RAF Stories project, you consent to it being included as part of the RAF Stories project online (www.rafstories.org). Your submitted material may also be used by The Royal Air Force Museum, as part of other projects, within the Royal Air Force Museum’s galleries and across all its online platforms. This includes www.rafmuseum.org and the Royal Air Force Museum’s social media channels (Facebook, Twitter and Instagram).

If you are between the age of 13-18 you must have obtained verbal consent from your legal guardian to take part in the RAF Stories project.

Contributors must be over 13 years of age to submit material to the RAF Stories project. It is the responsibility of the person submitting material to have obtained the verbal consent of any other person they have recorded before submitting material.

By agreeing to the Terms & Conditions stated above you have indicated that you:

Are older than 13 years of age.

If you are older than 13 years of age, but under 18 years of age, that you have the verbal consent of your legal guardian to take part in the RAFS project.

That you have verbal consent of any other person you have recorded and intend to submit to the RAF Stories project.

If You do publish Content on the RAFStories.org website You must not:

  • Publish anything that violates the rights of any third party
  • Publish something that You do not own the rights in (including copyright) or do not have permission from the rights owner to publish. Once published on the Website, we cannot control how other people may use that content; therefore it is important that You have permission to publish from the rights holder.
  • Include anything offensive, inappropriate or defamatory (judged at our discretion)
  • Break the law, for example by saying something libellous, or by posting something which results in a criminal offence
  • Share the personal information of living people without their permission. You are responsible for managing content You create. You may publish names and dates of birth of living people where this data comes from a legally permitted, publicly available source.
  • Impersonate another person
  • Mine, collect or use any information from this Website with the intent to harm, discredit, harass or prejudice any other person
    Disrupt the flow of information or other data to and from the Website or do anything which impacts the service or performance of the Website.

How we use content created by users

You keep the copyright in any Content that you create or publish on the RAFStories.org website (see the section on Intellectual Property Rights below). However, by publishing it You are giving RAFM and its group companies (which means us and any subsidiary and/or parent company of ours that might exist in the future) a non-exclusive, perpetual, transferable, sub-licensable, royalty-free, worldwide licence to use (including editing, adapting or modifying the same) Your Content for any purpose and on all media now known or hereinafter invented. You acknowledge that we may not accredit You as having produced the Content. Here are some examples of how we may use Content You generate:

  • To form part of the interactive archive that we build linking user Content to records and datasets we hold
  • To add it to entries and make it available to other all Website users
  • To make it available on other Websites owned or operated by RAFM and those that it is in partnership with
  • To allow other users to download, print and save copies of Your Content for their private and non-commercial use
  • For promotional purposes, such as marketing and advertising
  • To help us improve our product and service offerings, including undertaking background searches
  • To make Your Content available to internet search engines
  • For other services provided by RAFM group companies or its partners

Content You create is available on the internet

We are not liable for any loss You suffer if Content You create is abused by somebody else. Except for Your registration information, the Content that You make available on the Website can be viewed by other users of www.rafstories.org, users of Websites that are either part of our group companies or with whom we have a partnership, and by internet search engines. If You don’t want this to happen, please do not publish any Content.

We love being able to offer a service whereby users can store their stories, photographs and other information. However please back-up and/or keep a copy of Your Content elsewhere. We shall not be liable for any loss of Content (including photographs) under any circumstances including, for example, should we ever have to close the Website.

Monitoring content created by users

We do not monitor Content published by our users and take no responsibility for things that You publish, so think before You post. The www.rafstories.org website has a report function. If You see something on the site that You think is offensive, illegal or which is not in line with these Terms & Conditions, please contact us using the report function, particularly if

  • You are the owner of the copyright or related rights in any of the Content on this Website, or in a publication or broadcast to which RAFM has provided Content from its collections,


  • You believe that the Content may be subject to a third party ownership or another legal claim,


  • You believe that use of this Content infringes Your intellectual property or any other rights.

We will withdraw the Content from our Website upon receipt of your report and our initial verification of Your complaint, while the matter is investigated. Your objection will be acknowledged as soon as possible after the date of receipt.

In order to process Your enquiry, please use the report function on the website to provide us with your information. The information You provide will be used only in connection with this enquiry.
For any other copyright queries, please contact us using the 
RAF Museum’s main enquiry form.

Accuracy of information

We cannot confirm or give warranties about the accuracy or completeness of the records or Content or information on the Website. We simply provide access to it. We are not responsible for content on other sites that we link to. We cannot promise anything in relation to the Content and services on the www.rafmuseum.org Website, apart from what is set out in the Terms and Conditions.

Intellectual Property Rights

The majority of content on this website is provided under the terms of a Creative Commons Attribution Non Commercial Licences. This means that You can:

Share — copy and redistribute the Content in any medium or format
Adapt — remix, transform, and build upon the Content

Under the following terms:
Attribution — You must give appropriate credit, provide a link to the source, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests that RAFM endorses You or Your use.
Non Commercial — You may not use the Content for commercial purposes.

You can read the full description of the CC-BY-NC licence here.

You agree that You do not own the account You use to access the Website, nor do You own any data RAFM stores on RAFM servers. Your intellectual property rights do not confer ownership of others’ data stored by or on behalf of RAFM.

Where content is protected by different copyright restrictions it is incumbent upon You, to abide by this copyright. RAFM accepts no responsibility for copyright infringement cause by You.


RAFM welcomes links to its RAFStories.org website from other Websites, providing the links do not imply endorsement of third party goods or services by RAFM, imply affiliation with third parties where none exists, or otherwise mislead users. Links from the RAFStories.org website lead to other sites; RAFM does not endorse or sponsor or otherwise approve of any information or images or further links to other sites that appear in those Websites.

Applicable Laws

You agree to obey all applicable laws and to not infringe any third party, privacy or intellectual property rights and only to submit accurate, truthful, non-defamatory and non-offensive content for the Website.

Changes to the Website or records

We reserve the right to make changes to the Website, including the entries and services we offer, without notice.

Service level

We aim to offer a Website which is fast, accurate and performs well. However, it may not always work as expected. If the the RAFStories.org website does experience issues, we are not responsible for any losses You might suffer.

Sometimes things happen that disrupt Your service which we have no reasonable control over. Examples are fires, floods, strikes, earthquakes, landslides and other unanticipated events or natural disasters. We are not liable for any losses caused to You by such unanticipated events.

When we cancel Your account

We rarely stop people using the Website but reserve the right to cancel Your account in certain circumstances. Generally, we may exercise our right to cancel an account if You do anything that is not permitted under these Terms & Conditions.


These Terms & Conditions and Privacy Policy are personal to You, and You are not allowed to transfer Your rights under this agreement to anyone else.


The law is constantly changing, so if any part of these Terms & Conditions or Privacy Policy no longer applies or is no longer legally enforceable, then that part will be severed from the rest of the agreement: the rest will continue to apply.

The law

These Terms and Conditions are made and governed under the laws of England and Wales. You agree to submit to the exclusive jurisdiction of the English and Welsh Courts to resolve any disputes arising from these Terms and Conditions.

Changes to these Terms and Conditions

Any changes we make to this agreement will be posted under these Terms and Conditions.

Last review: 12 December 2018 by the RAF Stories Team

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